Humak COVID-19 updates

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Corona Task Force Update 9.6.2021

Humak’s Corona Task Force actively follows the Covid-19 situation in Finland and acts following the instructions given by the authorities. The bulletin will be updated by 12 am on days the Task Force meetings are held.

Instructions for personnel can be found in Humak Wiki from this day onwards in: https://wiki.humak.fi/display/TUR/Korona-ohjeet.

The Corona Task Force meeting on 9 June 2021 discussed returning to work in August, international student exchanges and student corona communication channels from 1 August 2021, when communications will shift to a student’s Teams channel, and Peppi will be phased out as a communcations channel.

International exchanges and the mobility of Humak staff will be discussed in more detail in the Task Force’s 11.8. meeting (this is also the next meeting time of the Corona Task Force).

Regional Pandemic Information

The number of infections continues to decline. Follow official instructions during the epidemic. All of Humak’s teaching is organised online, with the exceptions listed below. The staff’s remote working phase will last until 31 July 2021. For the start of autumn, see the next section.

Regional pandemic information, the date refers to the time of update.

Spreading phase: Helsinki Metropolitan Area (3.6.2021)

Acceleration phase: Turku (7.6.2021)

Normal phase: Jyväskylä and Kuopio

Up to date information about regional situations as well as recommendations and limitations can be found from THL’s website.

Student corona information channels starting from 1.8.2021

Peppi will be phased out as a student communications channel. As of August 1, 2021, coronavirus information will be published on the general Microsoft Teams channel for students (and staff). The release briefly describes the things that have changed. The full bulletin is available on Humak’s website.

Autumn Semester at Humak – Teaching and Working

The remote working phase ends in August unless there is a general remote working recommendation in the area. If mask recommendations are used in the area, use masks in the workplace. Regional restrictions and general safety and hygiene guidelines must be observed. More detailed guidelines for Autumn will be made at the next meeting of the Corona Task Force on 11 August 2021.

Our goal is to return to normal conditions at the beginning of the autumn semester. The planning of teaching and work takes into account possible safety intervals and mask recommendation, which may vary regionally. Recommendations may vary by region. New solutions for corona friendly interior requirements are taken into account during the summer.

The aim of the Government’s exit plan is to switch to contact teaching immediately, if the epidemic situation allows, on the basis of a regional assessment. It is possible that in some areas restrictions will also have to be reinstated or tightened if the epidemic situation worsens.

If contact teaching is not possible for everyone without restrictions, contact teaching for the following groups will be prioritized in Humak:

  • 1st and 2nd year full-time students
  • language teaching and interpreting, adventure education teaching
  • start dates for multimodal implementations

With regard to personnel, efforts are also being made to return to normal conditions. Timetable for working in multi-person workspaces may need to be implemented. However, the goal is for the staff to return to the normal rhythm of local and telework.

Student mobility within the EU takes place within the framework of travel restrictions. Mobility from outside the EU [Erasmus] will not take place during the autumn of 2021.

The corona situation is constantly monitored and the first meeting of the task force in the autumn is 11 August 2021.

International Exchange

The international Erasmus student application is over. There is still an open application for Erasmus internships and you can apply for internships already during the autumn semester, subject to travel restrictions. More detailed guidelines on international exchanges and international staff mobility will be made at the next task force meeting on 11 August 2021.

Persons leaving for exchange must be prepared for any quarantine rules and repeated corona tests required by the destination country. Testing may be subject to a fee. It is also worth preparing for remote learning practices at the university in the target country.

More information on THL’s travel restrictions (Link takes you to THL’s website).

An international exchange of staff has not yet been opened and the matter will be outlined at the meeting on 11 August 2021.

THL recommends that (2.2.2021) all student exchanges shorter than a semester should be canceled because the general pandemic situation has deteriorated both nationally and internationally. Humak is committed to following government guidelines. For the coming academic year 2021-2022, it is possible to start preparing and applying for funding for international intensive periods, taking into account the pandemic situation.

Universities are prepared to provide more detailed guidance to foreign exchange students on how to comply with quarantine regulations.

Staff Workplace Well-being and Bestis Days

The workplace well-being days during autumn will be discussed in August, taking into account the pandemic situation. The Bestis Days will be held remotely online from 17 to 18 August 2021.

Preparations For The Autumn Semester

In the current situation, the starting point for planning is that hybrid model will be used in teaching in autumn. First and second year students are primarily offered contact teaching. The aim is also to provide contact teaching for groups in need of necessary contact teaching (interpretation). The final decision on the teaching method will be outlined in August 11.8.

The intention of the corona task force is to allow a return to normal as soon as the general pandemic and vaccination situation allows.

The staff’s telework recommendation is valid until the end of July.

Measures to Support Well-Being and Study at Humak

Thanks to additional resources for Humak’s student counselling, coaching and well-being projects, our university has measures for existing and future support.

Here is a list of services that will be available or coming in the coming months:

  • Additional resources have been provided for student counselling
  • Study counsellors have released an exhaustive tip-list to support students during remote studies. You can view the list here.
  • Student counsellor online support increased
  • Students and staff can download the BreakPro exercise program free of charge to their phones or computers. The download link will be published in Peppi / Tuudo this week or next week at the latest. With BreakPro, you can pause your work, get break exercise instructions and tips for better ergonomics. With the help of the application, we aim to increase the well-being of both students and staff at work.
  • Remember to take advantage of the Student Union HUMAKO’s online activities (such as Discord meetings and the yoga application). Read more from HUMAKO’s website.
  • Humak starts the recruiting process for a study psychologist. When the recruitment takes place, psychological services will be available to our students.

Minister Saarikko’s challenge to promote student well-being

Minister of Education and Science Annika Saarikko has challenged universities to a campaign in which they present three points to increase the well-being of students. Humak, together with the Student Union HUMAKO, presents three support measures to be developed during the spring to support well-being:

Immediate study support
Humak provides enhanced and fast mentoring services to its students and supports coaching. Study psychology services will be available to students in June. Additional resources will be directed to study guidance and urgent support measures. Drops are also considered. Humak has introduced the so-called traffic light model and the study support processes have been modeled. E-guidance is being further developed.

Communal Humak
A student welfare day will be held in May. Staff are trained in communal e-learning at regular pedagogical morning coffee events, and a community training afternoon is held in May, highlighting e.g. study skills. Information related to the start of the autumn semester will be provided in a timely manner and special support will be offered to second-year students. Humak provides equal opportunities for all. HUMAKO supports students in Discord, tutoring and sharing information. Communication emphasizes joint communication by the student body and Humak.

Caring communication
Humak and the student body communicate support measures regularly so that they are better found and everyone becomes aware of them. Humako, FSHS and Humak’s support services are made visible through various campaigns.

Concerning the Campus of Turku

Services will not be available on the Turku campus from March 18, 2021 and the doors will be closed. The informaticist visits the site once a week or as agreed. Staff can visit the premises if needed, but there are no services on campuses. The staff’s telework recommendation continues until the end of July.

Teaching During Humak’s Spring Semester Will Be Mostly Online, With a Few Exceptions

Decision on spring semester teaching policy was made after consulting Humak’s various focus areas. The guidelines are as follows:

Cultural management as a whole is organized remotely during the spring semester.

Interpreting studies include some contact teaching in certain cases. Students will be notified about contact teaching sessions. During lockdown all studies are online.

Community educator studies are conducted remotely during the spring semester. Adventure education students have been informed about the situation.

Erasmus exchange opened for Humak’s students

Humak will open the Erasmus exchange program for Humak’s students for the 2021-2022 academic year. According to the Finnish National Agency for Education’s recommendation longer exchange periods of two months or more will be implemented according to THL’s travel instructions.

The students are asked to evaluate risks relating to exchange studies, and to ensure necessary insurance before applying for the exchange. Exchange students need to prepare for possible quarantine rules of the target country and repeated coronavirus tests. Tests might require a fee. Students are also asked to prepare for remote teaching in their selected countries.

More information on THL’s travel restrictions.

Measures to Support Well-Being and Study at Humak

Thanks to additional resources for Humak’s student counselling, coaching and well-being projects, our university has measures for existing and future support.

Here is a list of services that will be available or coming in the coming months:

  • Additional resources have been provided for student counselling
  • Study counsellors have released an exhaustive tip-list to support students during remote studies. You can view the list here.
  • Student counsellor online support increased
  • Students and staff can download the BreakPro exercise program free of charge to their phones or computers. The download link will be published in Peppi / Tuudo this week or next week at the latest. With BreakPro, you can pause your work, get break exercise instructions and tips for better ergonomics. With the help of the application, we aim to increase the well-being of both students and staff at work.
  • Remember to take advantage of the Student Union HUMAKO’s online activities (such as Discord meetings and the yoga application). Read more from HUMAKO’s website.
  • Humak starts the recruiting process for a study psychologist. When the recruitment takes place, psychological services will be available to our students.

Remote Studying Tips for Students

Humak’s study coaches have compiled and extensive list of tips designed to help with remote studying. The guide includes tips and advice for studying and personal well-being during the remote studying phase. You can download the pdf-guide for yourself by clicking this link.

Prevention of the new covid variant requires prompt action and a longer quarantine period

Quarantine regulations must be strictly adhered to and travel needs to be limited, HUS writes in its bulletin. (link)

  • Quarantine regulations must be strictly adhered to and travel needs to be limited, HUS writes in its bulletin. (link)
  • Those exposed to the modified virus must be identified quickly and quarantine regulations must be strictly adhered to.
  • The length of quarantine is 14 days and within the family 21 days. The quarantined person must also remain separate from those living in the same household.
  • Asymptomatic persons should be tested as soon as exposure confirmed, even if symptoms are not shown. Testing should be repeated during quarantine and before the quarantine ends.
  • Travel to the UK, South Africa and Ireland should be avoided. National and international travel should also be kept to a minimum. Tests at the borders should be increased.
  • “Restrictions and recommendations cannot be reduced and compliance with safety instructions is even more important,” says Eeva Ruotsalainen.
  • THL guidelines for the prevention of coronavirus variants. (link)

FSHS, Students and Covid Testing

Please note that FSHS is not currently conducting covid testing, because testing is handled by the public sector as per law.

You can assess your own situation with the coronavirus sympton checker. Based on your answers you’ll get a report of the likelyhood of infection and instructions on how to seek treatment in different situations.

General guidance and more information can be found through national guidance channels: national phone guidance 0295 535 535 and chat guidance.

Personnel Mobility

Personnel mobility planning is permitted for the spring semester 2021 in accordance with travel restrictions. Contrary to what was previously announced, staff search for the exchange will take place from the beginning of the year instead of December. It will be announced separately through internal communication channels. A virtual exchange can replace planned staff mobility if changing travel restrictions do not allow the exchange to take place physically.

Necessary trips inside of Finland require a travel permit temporarily granted by project center leaders. RDI activity and teaching related trips are handled by the head of education. Decisions are always made case-by-case based on the current situation and travel restrictions. A travel permit can be given at the earliest one week before the trip. A permit is applied via email. The person responsible for travel permits will answer to the person who applied the permit and to their supervisor. After receiving the travel permit, a normal travel plan must be sent to a supervisor.

Services

Services operate remotely where applicable. Basic services such as the study office, library, information management services and mail continue to operate during the Spring semester. 

Library services 

  • Services continue to operate normally according to regional guidelines
  • Use of facemask are required according to regional guidelines, unless a health condition prevents its use
  • The number of customers in the library is limited if necessary, taking into account regional recommendations 
  • Visits to the library should be kept short

Study office services 

  • Study office services are provided electronically
  • The study office can be visited per agreement. A face mask must be used, unless a health condition prevents its use.

IT services 

Media and official contacts:

Head of Training Noora Ahti, noora.ahti(at)humak.fi, puh. 0400 349 225

Principal/CEO Jukka Määttä, jukka.maatta(at)humak.fi, tel. 0400 349 249

Spring Semester 2021 International Mobility

Student exchange is possible during the spring semester. Long-term student mobility (study exchange for more than three months and internship abroad for more than 2 months) is considered a necessary reason, i.e. student exchange in “red” countries indicated in THL’s traffic light model is also possible. Travel to countries marked in gray is prohibited. Travel rules to different countries may change rapidly during spring, be prepared for possible changes. 

Students are asked to carefully assess the risks associated with the exchange and ensure adequate insurance coverage before applying for the exchange. Humak will clarify matters related to insurance coverage and provide information on insurance coverage at a later date. 

Persons leaving for the exchange must be prepared for any quarantine rules and repeated corona tests required by the destination country. Testing may be subject to a fee. Exchange students should prepare for distance learning at their selected universities. 

More information on THL’s travel restrictions (Link takes you to THL’s website). 

Traffic Light Travel Model Information

The traffic light model helps to assess the risk of covid infection associated with traveling abroad. The model takes into account the government’s travel guidelines. The model divides countries into three categories:

  • In the green category are countries with low covid infection rates, where covid infections are below the government-set threshold of a maximum of 25 cases per 100,000 inhabitants per 14 days.
  • In the red category are countries with high infection rates, where covid infections are more than 25 cases per 100,000 population per 14 days.
  • The gray category includes countries that are a part of the EU’s external border restriction. Avoid unnecessary travel to these countries.

Humak Organized Events During the Spring of 2021

All of Humak’s major events, seminars and events in the spring of 2021 will be organized as an online events / remote connections.

Contact Learning Guidelines

Pre-agreed contact learning will follow the following guidelines:

  • Keeping a safe distance (1 to 2 m)
  • Taking care of hygiene and following face mask recommendations (visors used in sign language and interpreting contact learning)
  • Only attend contact learning when healthy
  • A record of participants will be kept
  • Persons in charge of contact learning must inform the cafeteria how many students are coming

General Information on Internships

During the Autumn semester, the internships take place normally, provided that the organizations providing internships do not cancel them.

  • If you are placed to quarantine, you can’t participate or start training during the quarantine period.
  • If you are ill, have any flu symtoms or are in quarantine, do not visit your work placement’s premises.
  • If you belong to a risk group, consult your own doctor and follow the instructions given by your work placement organization.
  • If you are unsure how to act with regard to corona, contact your own coach or send an e-mail to korona@humak.fi.
  • If the work placement is cancelled, contact your supervising lecturer in order to discuss on the continuation of your studies.
  • If there are people belonging to the risk group in your immediate area, follow the guidelines of their health personnel and the THL.

RDI-activity until the end of the year

  • RDI-activity continues with the remote working recommendation, excluding necessary regional trips, where no larger events are held
  • Starting from 2021, travel permits for project related travel are granted by the project center leader.
  • Remote working recommendation includes student participation in projects
  • Travel for projects are limited to trips that are absolutely necessary. A travel permit is issued by an innovation director. During travel and meetings safety recommendations must be followed.
  • Events and classes must be moved online. If this is not possible, events and classes this is not possible, they must be rescheduled or, in special cases, cancelled.

Information for the Students by the study programmes in Peppi

Instructions for the students on how the studies are organized during the Covid-19 epidemic (in order to read the information, please login to the Peppi)

Task Force’s decision about Erasmus exchange has been updated to this bulletin.

 How I can receive coaching and what kind of mentoring is given?   

  • PDP Study Coach: Every student has her/his own coach who supports and mentors you professionally throughout your studies. You find your own PDP Study Coach in student.peppi.humak.fi (on top-right corner click your name > settings > study information).
  • Study Advisor: Each Humak campus has a designated study advisor (formerly a study coach) whose key responsibilities include helping you if you encounter challenges related to, for example, your study skills, abilities, or progress in your studies. Contact information for study advisors can be found on the Wiki: https://wiki.humak.fi/display/OJOS/Opinto-ohjaajat (the list in Finnish programmes).  AdEd-Students’ Study Councellor in Nurmijärvi Campus is: Jussi Hynninen.
  • Check out the degree student guidance and coaching information, which clarifies the roles of different actors in Humak: https://wiki.humak.fi/display/IE/Degree+students. It allows you to be in touch with the right person depending on your guidance needs. See also Councelling and guidance during the studies: https://wiki.humak.fi/display/IE/Counselling+and+guidance+during+the+studies

For Open UAS Students  

Korona may also affect the studies of the Open University of Applied Sciences. The lecturers responsible for the course or competence unit announce eventual changes in the tasks and methods of completion of the courses in the Open LMS e-learning environment. If you have any questions about completing the course, please contact the lecturer in charge of the course.

For questions related to the Open University of Applied Sciences’ registrations, fees and financing of studies, you can get advice by e-mail at avoinamk@humak.fi or by phone at 0400 349 266 or tel. 0400 349 319.

Student Council HUMAKO’s Online Activities

Discord

Student council HUMAKO is hosting a discord server, where all Humak students are welcome. Discord is used for talking, playing games, studying, and spending time with other students. On the Discord server you can meet students from different study programmes and campuses. Come join us on the server! Info on how to join can be found in the eTutor study module here.

Tutors

Student council HUMAKO’s tutors can be reached online. They offer support in studies and life management, and help with study modules and checking academic credit points. Tutor services are available to all Humak students. You can be in contact with tutors by Hoodle’s eTutor-platform or by email etutor@humako.net

In Hoodle’s forums you can find support and chat with other students. You can also create and answer messages anonymously from the “Anonymous Students” tab, and get responses from tutors and other students fast. In the student breakroom you can start conversations about anything and participate with your own name. Through the tutor living room you can participate in HUMAKO’s Discord server, where you can chat with students and other tutors.

Tutoring is a part of student council HUMAKO’s services.

Instructions for Students in Case of Illness or Exposure

If you get sick (get Covid-19 symptoms) in or after contact

  • If you get corona symptoms during contact teaching, ask your teacher for a face mask. Leave the campus immediately and have a symptom assessment in the OmaOlo service for further instructions.
  • If you get covid-19 symptoms after a day of contact teaching, make a symptom assessment in the OmaOlo service, where you can get further instructions. Authorities will provide guidance on possible follow-up.
  • Do not come in contact teaching if you feel sick or have any symptoms.

If you will be informed that a covid-19 case has been reported in your personal circle

  • If you become aware that a Covid-19  incident has been reported in your immediate area, follow the instructions given by the health authorities.
  • If you are quarantined by the health authorities, you will not be able to come to contact teaching.
  • If you are not quarantined and are asymptomatic, you can participate in contact teaching normally.

A family member / person living in the same household has taken a test or has been booked for a test. How do I proceed before the test result arrives?

  • If you do not have symptoms, you can continue your normal life until you have a test result.
  • If you have symptoms, you will not be able to attend contact teaching.
  • If the result of a family member / person living in the same household is positive, the rest of the family is subject to official quarantine under the Contamination Diseases Act. The quarantine is set by the health authorities.

You are tested positive for Covid-19

  • You act according the instructions given you by the health authorities.

Local Councelling Phones for Covid-19:​

Helsinki: 09 310 10024  ​
Kauniainen: 09 8789 1370 ​
Nurmijärvi: 019 226 0099 ​
Jyväskylä: 014-266 0133
Kuopio: 044 704 6700​
Turku: 02 266 2012

If coronavirus counseling is closed and symptoms suggesting of a corona are mild, wait until the next day. In case of urgent illness, you can contact the national emergency number 116 117, which is available 24 hours a day, 7 days a week.